Autolog System Features
Workshop Management
Comprehensive tools for efficient management of your auto repair shop or tire service, including mechanic team records without system access.
Service Records
Complete documentation of all service operations with the ability to add items, photos, and notes.
- Clear service history for each vehicle
- Enter prices with or without VAT
- Option to add before and after repair photos
Workplaces
Work organization by individual workplaces with filtering options and clear display in the calendar.
- Color-coded workplaces in the calendar
- Automatic assignment of available workplace
- Efficient planning of service capacity
Tire Service
Specialized functions for tire services including stored tire inventory management.
- Inventory of customers' stored tires
- Automatic reminders for tire changes
- Clear labels for stored tires
Inventory Management
Manage stock receipts, stock issues, internal workshop consumption, inventory documents, reports, and replenishment directly in Autolog.
- Stock receipts, stock issues, drafts, and voided documents
- Issue materials for jobs and internal workshop use without tying them to a vehicle
- Movement Ledger, Inventory Differences, and Replenishment reports
Service Intervals
Give each vehicle the services it actually has and prepare interval templates for new vehicles.
- Add, edit or remove services from a card on the vehicle detail
- Interval templates when creating a vehicle and for existing vehicles
- Your own default oil change interval for the whole workshop
Customer Communication
Tools for effective communication with customers and building long-term relationships.
SMS Notifications
Automatic SMS notifications for customers about their vehicle status, appointments, and service completion.
- Automatic reservation confirmations
- Service completion notifications
- Reminders for technical inspections, oil changes, and other services
Google Reviews by SMS
After a completed service, send customers an SMS with a direct link to your Google review page.
- Request a review from the customer card or service record
- See which customers have already received the SMS request
- Mark customers who have already left a review
Reminders
Reminder system for regular service operations, technical inspections, and other important dates.
- Automatic reminders for technical inspections
- Reminders for oil and filter changes
- Reminders for air conditioning service
Service Monitor
A reception display for a TV or tablet that shows waiting, in-progress, and recently completed vehicles.
- Customers can see vehicle status without asking at reception
- Clear overview during busy days and tyre-change season
- The display stays current throughout the day without manual handling
Websites for Auto Repair Shops
Create your own professional website for your auto repair shop directly from Autolog.
- Professional design tailored for auto repair shops
- Integration of online bookings directly from the website
- Easy content management without technical knowledge
Diagnostics
Advanced diagnostic tools for quick and accurate identification of vehicle problems.
AI Diagnostic Code Analysis
Revolutionary feature using artificial intelligence to analyze diagnostic codes from vehicles.
- Detailed analysis of each code with explanation
- Most common causes of problems and their solutions
- Estimation of repair complexity and required parts
Vehicle condition inspection
Mechanics record a vehicle condition inspection at the service record step by step, on a phone right at the car as well, and the customer gets a clear PDF report.
- 59 checkpoints in 8 sections with the vehicle details filled in
- OK, Monitor and Needs attention statuses with brake, tyre, fluid and battery measurements
- Findings of the latest inspection at the vehicle for planning the next service
AI handover explanation
At handover, prepare a clear explanation for the customer from the work done and the inspection findings in one click.
- Work done, inspection findings and recommendations kept apart
- Edit and copy the text before use; it is never sent anywhere
- Prices, contact details and customer notes are not sent to the AI; processed in the EU
Documents
Comprehensive system for managing documents related to auto repair shop operations.
Invoices
Easy creation of invoices directly from service records with export and print options.
- Automatic generation of invoices from service records
- Support for various payment methods including QR codes
- Clear overview of issued invoices
Advance Invoices
Issue a request to pay an advance for a job, and the final invoice deducts it automatically once paid.
- PDF with a payment QR code, to print or send by email
- Record the received payment with the date it was received
- The paid advance is deducted on the invoice for the same job
Expenses
Upload a supplier invoice or a receipt as a PDF or photo. AI reads the document header, and you just review and confirm it.
- Supplier, numbers, dates, amounts and payment details filled in from the document
- Overview of unpaid and overdue documents and of expenses for a period
- The original document attached to every expense
Price Quotes
Create and send price quotes to customers before starting work.
- Quick creation of price quotes with items
- Send quotes to customers via SMS
- Easy conversion of quotes to service records
Service Book
Digital service book for each vehicle with complete history of service operations.
- Complete service history in digital form
- Option to share with customers via link
- Export to PDF for printing or archiving
Tablet Signatures
Let customers sign acceptance and handover protocols directly on a tablet without printing or scanning.
- Customer signature directly on the tablet during vehicle intake or handover
- Signed PDF stays attached to the service order for both protocol types
- Each signed protocol keeps the signer name and signing time
Service Labels
Automatic printing of professional labels for various types of service operations.
- Labels for oil changes, air conditioning, and timing system
- Automatic reminders for next service
- Professional impression and better customer retention
Vehicle QR Codes
Easy sharing of vehicle service history using QR codes.
- Quick access to vehicle service history for customers
- Easy printing of QR codes for each vehicle
- Option to add QR code to service book or invoice
Technician Worksheets
Print clear workshop-facing worksheets from service records without prices and with space for shop-floor notes.
- A4 printout ready for the mechanic directly from the job
- Optional selection of internal notes to include
- Space for handwritten progress notes and findings
Planning
Tools for effective work planning and optimal use of service capacity.
Calendar
Clear calendar for work planning with filtering options by workplaces.
- Intuitive interface for scheduling appointments
- Display of workplaces in one calendar
- Quick overview of service workload
Online Reservations
Let customers book appointments online and show public slots based on each service's settings.
- Booking system integration on your website
- Public slots per service, for example every 15, 30, or 60 minutes
- Reservation confirmations and calendar-based availability
Mechanic Availability
Set vacations and mechanic absences so planning respects your team's real availability.
- Absences by mechanic and time
- Warnings for conflicts with assigned work
- List and visual overview of team availability
Service Orders
Comprehensive system for managing service orders from vehicle reception to customer handover.
- Clear tracking of service order status
- Integration with calendar and service records
- Automatic document generation
Reports
Financial and operational reports that help you understand workshop performance and job profitability.
Profitability Overview
Track revenue, labor profit, parts margin, and job profit from service records and reports.
- Profit summary directly on service records
- Revenue and profit split by labor, parts, and services
- Monthly trends and margins in overview reports
Payment Tracking
Keep service records and invoices under control with clear payment statuses and filtered views.
- Paid, unpaid, pending, refunded, and failed statuses
- Payment filters and statistics that preserve active views
- Payment breakdown for invoices and service records
Mechanic Time Tracking
Track real work time for mechanics and use it in reports and capacity planning.
- Start and stop timers on service records
- Global indicator for running timers
- Worked-hours reports per mechanic
Ready to try Autolog?
Register today and discover how Autolog can help you streamline your auto repair shop.